Position Summary
We are seeking a detail-oriented Administrative Coordinator to provide critical support to the HR team through efficient handling of documentation, reporting, scheduling, and compliance processes. This role will focus on maintaining organized and accurate records, assisting with internal workflows, and ensuring all administrative tasks are completed on time and in compliance with company and legal requirements.
Key Responsibilities
- Manage and maintain employee records (electronic and physical), ensuring accuracy and compliance with company policies and regulations.
- Process and track I-9 verifications and administer the E-Verify process for all new hires.
- Review, prepare, and submit monthly and quarterly invoices and debit notes to accounting; distribute to respective departments or partner companies as needed.
- Audit files regularly to ensure all required documentation is accurate and up to date in the HRIS.
- Support recruitment coordination, including scheduling interviews, preparing candidate files, and tracking candidate progress.
- Assist with benefits-related administration, including open enrollment support and updating employee benefit files.
- Prepare routine and ad hoc HR and administrative reports.
- Provide administrative support for meetings, projects, and other departmental initiatives.
- Assist with various audits, compliance reviews, and other administrative processes.
- Handle sensitive and confidential information with the highest level of discretion.
Knowledge & Skill Requirements
- Bachelor’s degree OR equivalent administrative experience.
- 0–2 years of experience in administrative roles.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Experience with HRIS systems preferred; ADP and Workday experience a plus.
- Strong attention to detail and ability to maintain organized, accurate records.
- Ability to work in a fast-paced environment with multiple priorities and deadlines.
- Excellent written and verbal communication skills.
- Strong organizational, problem-solving, and time-management skills.
- Ability to maintain a high level of confidentiality.