In-House Legal Administrative Assistant (EXCLUSIVE) - PHILADELPHIA, PA (Center City)
**Hybrid + 100% Fully Paid Medical + High-Level Corporate Support**
Direct-Hire | Full Time | HYBRID | $80K–$95K base + bonus + benefits
️ Hybrid Schedule (Tues–Thurs in-office; Mon/Fri remote)
100% Employer-Paid Medical Premiums for Employees
Conveniently based in Philadelphia near 30th Street Station
Growing team and a newly vacated seat due to promotion!
We are working exclusively with a privately-held investment management company to identify a Legal Administrative Assistant for their in-house legal team. The company oversees a diverse portfolio of successful businesses and is known for its collaborative environment, long-term employee retention, and commitment to excellence.
With a team of 6 attorneys and one paralegal, this is a rare in-house opportunity offering direct exposure to corporate/M&A legal matters, process improvement, and enterprise operations .
You’ll work closely with high-level counsel across a portfolio of diverse operating companies in a team-oriented and modern workplace headquartered in Philadelphia. The team values professionalism, precision, and a positive, can-do attitude.
This is a hybrid position with a weekly schedule of three days in the office (Tuesday through Thursday) and two remote days. The team offers half-day summer Fridays and a generous benefits package that includes 100% employer-paid medical coverage for the employee.
NOTE: The previous person in this role was recently promoted internally, creating a strong growth story behind the seat. This is not your average admin role.
Key Responsibilities
- Document Preparation: Prepare, format, edit, and proofread legal documents, spreadsheets, and presentations
- Correspondence: Draft basic correspondence and routine legal forms under attorney direction
- Calendar Management: Maintain calendars and coordinate internal and external meetings
- Travel Coordination: Arrange domestic and international travel, including flights and accommodations
- Billing & Expenses: Track legal billing, expenses, reimbursements, and vendor invoices using SimpleLegal and Concur
- Counsel Support: Assist with outside counsel engagement letters and support audit-related documentation
- Records Management: Maintain corporate records using hCue and Entica
- Internal Platforms: Coordinate internal communications and manage SharePoint and Teams channels
- Compliance Reporting: Organize monthly reports and compliance-related materials
- Administrative Support: Provide general administrative support including digital and physical filing, scanning, and document execution via DocuSign
Qualifications
- Experience: At least 5 years of experience supporting attorneys or paralegals
- Legal Background: Strong background in corporate legal departments or M&A environments preferred
- Tech Proficiency: Highly proficient in Microsoft Word, Excel, Outlook, PowerPoint, SharePoint, and Teams
- Systems Knowledge: Experience with billing and document management systems strongly preferred
- Organization: Highly organized with strong follow-through and the ability to manage multiple priorities
- Team Fit: Team-oriented, detail-focused, and able to work independently with minimal supervision
- Education: Bachelor’s degree or paralegal certificate preferred
Benefits
- Medical Coverage: 100% employer-paid premiums for employee medical, prescription, and dental
- Bonus Structure: Annual discretionary bonus
- Retirement Plan: 401(k) with company match
- Paid Time Off: Generous PTO plus early close on summer Fridays
- Insurance: Life, AD&D, and disability insurance
- Education Support: Tuition reimbursement
- Flexible Spending: FSA options available
- Work Environment: Highly professional and supportive in-house legal team
- Hybrid Schedule: Three days in-office (Tues–Thurs), two days remote
- Career Growth: Internal mobility and professional development encouraged
Want to Apply?
In this role, you’ll be a critical part of keeping the team organized and empowered to do its best work. The role is ideal for someone who enjoys being part of a small, fast-paced, and collegial team where attention to detail and proactive support make a real difference.
Interested candidates should submit their resume directly through LinkedIn.
This is a confidential and exclusive search. All qualified candidates will be contacted. Thank you !