Legal Administrative Assistant – Contract Position
Walnut Creek, CA
Summary: We are seeking a pro-active, detail-oriented and tech savvy Legal Assistant to support our busy West Region legal team. This role is essential in supporting daily legal operations with a focus on document management, workflow automation and technology tools. Also, will perform a variety of administrative support duties to all levels of department management and staff, including:
Your Day-to-Day:
- Manage electronic and physical files, ensuring accuracy, version control and compliance with retention policies.
- Maintain and organize digital document management systems (e.g., Sharepoint).
- Draft, proofread and format legal documents, correspondence and presentations.
- Coordinate e-signature workflows and manage document execution tracking using platforms like DocuSign.
- Assist in legal technology implementation and user training to help drive efficiencies across legal department.
- Track legal matters, deadlines and deliverables, and support case and contract management systems, including data entry, tracking deadlines, and status updates.
- Conduct legal and factual research using on-line databases and tools as needed.
- Manage calendars, coordinates meetings and books travel arrangements.
- Prepare agendas, gather materials, take minutes for West region office matters.
- Handles highly confidential and sensitive information with the utmost discretion.
- Other tasks and duties, as required.
Who You Are:
As a successful candidate, you will bring the following to the team:
- Associate’s degree or paralegal certificate required. Bachelor's degree preferred.
- Three or more years of experience in a legal assistant or paralegal role, preferably in a corporate/in-house department.
- Proficiency with legal and business software (e.g., Microsoft 365, Sharepoint, DocuSign). Strong excel and power point skills preferred.
- Efficient with strong organizational skills and the ability to manage multiple priorities.
- High attention to detail and ability to work independently in an unstructured environment with minimal supervision.
- Excellent people skills with the ability to communicate effectively among all levels of the organization.
- Exceptional judgment and problem-solving skills.
- Highly adaptable, enthusiastic, ambitious and willing to learn.