Legal Executive Assistant

Primary Purpose:

The Legal Executive Assistant will provide high-quality support, performing administrative tasks. This position will report to the General Counsel of Legal Department. The ideal candidate must have the confidence and technical skills to support a fast-paced office.

Qualifications:

Education/Certification:

• Degree preferred
• 2+ years of guest service experience in a legal or professional environment

Major Responsibilities and Duties:

• Provide administrative legal support to Attorneys, Legal Executive Assistance, Paralegal Staff
• Function with autonomy and work on special projects
• Handle complex Legal Assistant activities (may be highly confidential and require discretion)
• Communicate effectively on multiple communication channels
• Compose routine letters and memoranda and prepare reports
• Schedule and arrange meetings and conferences
• Update and monitor calendar reminders and entries for all deadlines
• Other Duties as Assigned

Additional Duties:

• Maintain positive “can-do” attitude
• Motivated to provide high quality client service
• Excellent written and oral communication skills
• Proficiency in Microsoft Office Platforms
• Ability to remain calm and function under pressure in a constantly changing environment
• Ability to communicate effectively, dispassionately and diplomatically
• Excellent attendance, punctual and flexible to work overtime
• Ability to collaborate smoothly with many other people and departments
• Detail-oriented with strong day-to-day organizational skills
• Ability to be proactive, organize/prioritize work and perform multiple tasks simultaneously

Any and all other duties assigned by immediate supervisor.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard large and small kitchen equipment and tools including electric slicer, mixer, pressure steamer, deep-fat fryer, sharp cutting tools, stove, oven, dishwasher, and food/utility cart

Posture: Prolonged standing; frequent kneeling/squatting, bending/stoop, pushing/pulling, and twisting

Motion: Continual walking; frequent climbing (ladder), grasping/squeezing, wrist flexion/extension, reaching/overhead reaching

Lifting: Frequent moderate lifting and carrying (15–44 pounds)

Environment: Work inside in commercial kitchen environment; exposure to extreme hot and cold temperatures, extreme humidity, noise, vibration, microwaves, biological hazards (bacteria, mold, fungi), chemical hazards (fumes, vapors, gases), electrical hazards; work with hands in water; work around machinery with moving parts; work on slippery surfaces

Mental Demands: Work with frequent interruptions; maintain emotional control under stress